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BoM Data Verification, Enrichment and Obsolescence Study

Client: Oil and Gas Operator

Project Objective: To enrich the asset’s Bill of Materials (BoM) data for optimised spare part sourcing and materials management.

Software: Effio™

Project Duration: 3 months

Why We Were Contracted

The client faced the following challenges:

  • No assurance that the BoM data available in the CMMS was accurate
  • Wasting money buying the wrong parts
  • Overstocking of equipment due to lack of material mastering and the inability to understand what was truly in stock
  • Excessive downtime associated with maintenance due to the correct spare parts not being available to complete planned and corrective maintenance

What We Did

  • Conducted a desktop analysis to identify the extent of the gap
  • Verified existing BoMs with Original Equipment Manufacturers (OEMs)
  • Cleansed BoMs
  • Identified parts that were obsolete and offered replacement suggestions
  • Created new BoMs for tags that did not have a BoM assigned, using our Effio™ software
  • Assigned material masters
  • Created upload templates with updated spare part data and BoMs to be implemented into the CMMS

ABL’s Findings

  • Identified 48% of the equipment was missing a BoM
  • 76% of equipment that had a BoM assigned was incorrect or obsolete

The Deliverables

  • CMMS Upload templates containing verified, cleansed, new BoMs and material masters
  • List of equipment that was obsolete and replacement recommendations
  • Testing in the CMMS to assure successful data load

The project delivered allowed the client to:

Reduce part sourcing time, wasted costs and associated admin costs

Have assurance that spares with the right specifications are ordered every time

Minimise equipment downtime through immediate access to spare parts and optimise the spares holding

Identify obsolescence early to allow for alternative parts to be sourced or re-engineered in a timely manner, to mitigate risk of downtime