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CMMS Build and BoM Development Project for a Major Oil and Gas Operator

Client: Major oil and gas producer

Asset: Oil producing assets

Project Objective: To develop a comprehensive asset register, implement optimised maintenance plans with Performance Standards for all maintainable equipment, and develop accurate and reliable BoM data in the CMMS

Location: Nigeria

Project Duration: 17 months

Software Effio™

Why we were contracted

ABL’s maintenance engineering team were contracted to rebuild the client’s asset register and optimise the completeness and quality of their maintenance management data and regime. The project scope included four key factors:

  1. Asset register hierarchy build and enrichment facilitated by a desktop verification exercise
  2. Criticality review and assignment update
  3. Maintenance plan allocation
  4. Development of Bill of Materials (BoMs)

The challenge faced by the client:

  • The CMMS was relying on incomplete and inaccurate core asset register data which resulted in inefficient management of assets along with time and money expended in non-critical areas
  • The client had incorrect criticality assignment and incorrectly assigned equipment types making it difficult and time consuming for the planners to determine the correct materials for maintenance
  • The maintenance procedures in place were ineffective and incomplete delivering longer downtime and lower overall system availability
  • Poorly assigned performance standards exposed the asset to increased risk to personnel, environment and reputation
  • The developed Bill of Materials data was incorrect, resulting in poor data governance standards, poor search capability and planners not being able to find the materials that are actually in stock for maintenance. This resulted in unscheduled downtime and the inability to share material masters across the organisation and miss the opportunity to expand the cost savings

What we did

To address the known issues affecting the asset management and maintenance program, ABL conducted the following work tasks:

  1. Developed comprehensive asset registers through desktop asset verification (DAV) of the drawings and documentation
  2. Rebuilt the asset register and maintenance, ensuring all maintainable equipment in the field was captured within the asset register with the right maintenance assigned
  3. Assigned correct criticalities and equipment types following ISO 14224 standards
  4. Implemented effective maintenance for all maintainable equipment and assigned the right performance standards assurance activities
  5. Developed equipment registers through datasheets and OEM manuals
  6. Developed BoMs and associated them to applicable equipment

Project deliverables

Delivered a 78% increase in asset register

  • All maintainable equipment is now visible in the asset register with the right equipment type assigned
  • Foundation data required to effectively and efficiently manage safety, maintenance and equipment integrity is now in place
  • All equipment tags have been reviewed and validated with the P&ID to ensure they are maintainable pieces of equipment
  • All functional location descriptions are standardised allowing for easy search and identification of items in the asset register
  • Correct and validated manufacture details assigned to equipment, allowing the right BoM to be assigned

Delivered a 69% increase in critical equipment

  • Prioritisation of maintenance for the critical equipment is now in place
  • SCE’s are now classified correctly to ensure legislative compliance and alignment to the safety case/performance standards
  • Allows risks associated with failure, deterioration or incident to be managed efficiently and proactively
  • SCE’s are being maintained at an optimum frequency

Delivered with 381% increase in maintenance coverage

  • All maintainable equipment now has the right maintenance assigned
  • SCE maintenance is now clearly identified and segregated from non SCE maintenance
  • Performance Standards assurance activities are now implemented to assure effective integrity management
  • Improved object lists allow for effective and efficient maintenance execution

Delivered with 43% increase in BoM coverage

Having accurate and reliable BoM data in the CMMS will:

  • Enable part sourcing to be more time and cost effective through access to reliable, accurate and readily available data
  • Assure the planners have the information they need to source the correct parts in a timely manner without paying premium prices associated with last minute orders
  • Help avoid unnecessary expenditure, access to the correct equipment specifications will help the asset to avoid purchasing the wrong equipment, causing unnecessary expenditure

Benefits provided for the client

Improved equipment reliability, plant and personnel safety

Effective maintenance work execution allows proactive maintenance rather than reactive and firefighting approach, improved production and equipment uptime, improved equipment reliability, enhanced plant and personnel safety and improved BoM coverage

Reduced risk

Accurate BoM data in the CMMS will reduce the exposure to risk and reliability issues through the identification of spares that should be held in stock

Reduce equipment outage time

Help avoid asset or equipment downtime through immediate access to critical spares and through the optimisation of the maintenance schedule

Cost and efficiency savings

With the appropriate maintenance assigned at the optimum frequency and priority, maintenance resources are better utilised. Accurate, standardised and consistent foundation data will enable future analysis, review and optimisation to be conducted at an efficient cost

SCE management and assurance

Safety critical elements are being managed appropriately to mitigate risk and assure compliance with performance standards and legislation

Software used to deliver this project

Effio™ is a cloud-based master build, management of change and ETL tool that can replicate our clients’ CMMS, EAM or ERP environment and provides a user friendly, collaborative, and accessible platform for building, updating, reviewing and approving master CMMS data, assigning criticality, and allocating maintenance and materials to equipment tags efficiently, consistently, and accurately.